Automating Fee Collections
With Centralized ERP.
How we deployed a custom cloud-based School ERP, cutting administrative ledger overhead by 60% and automating parent check-in notifications.
Client Profile
Private Matriculation Academy
Roster scale
2,000+ Active Students
Core Stack
Astro, React, Supabase, PostgreSQL
The Business Friction
Manual Fee Collections
School clerks spent hours writing out manual paper fee receipts, leading to long bank deposit queues and reconciliation delays.
Absenteeism Notification Lag
Parents received attendance alerts hours after classes started, limiting direct safety response.
Siloed Student Records
Student marks profiles, attendance registers, and tuition ledger books existed in separate offline files.
The Solution: Centralized SQL & WhatsApp APIs
Centralized SQL Roster
Structured unified relational tables in PostgreSQL mapping parent contact detail cards, student profiles, and marks.
Direct UPI Fee Channel
Integrated payment gateways triggering custom invoices with unique UPI QR codes, reconciliating entries instantly.
WhatsApp Cloud Webhook
Programmed event hooks to trigger instant check-in notifications to parents' phones as students check in via RFID.
Implementation Process
Roster Schema Design
Mapped data fields for student profiles, class rosters, fee schedules, and roles.
Supabase DB Construction
Established PostgreSQL tables, configuring secure row-level database access limits.
Invoicing Ledger Code
Wrote ledger algorithms to automatically compound seasonal fees and print check-out invoices.
WhatsApp API Hook
Integrated conversational cloud APIs to trigger immediate alerts upon class check-in entries.
Database Query Tuning
Configured relational table indexes to fetch rosters and generate report cards in milliseconds.
Parent App Launch
Onboarded parent-teacher representatives, locked database credentials keys, and deployed.
Business ROI Summary
Reduction in administrative invoicing hours, freeing staff for academy operations.
Accurate fee reconciliation rate with direct automated UPI payment audits.
Request School ERP Demo
Book a live online demonstration of our Supabase rosters or discuss payment gate integrations.